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For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.
Benefits
We offer a competitive, comprehensive benefits package:
Responsible for lifecycle management of equipment resources on campus, including receipt, processing and de-accession. Oversees events coordination and space reservations in various spaces on campus, primarily the Ballroom. Supports the Assistant Director of Operations & Administration with administration and operational functions. Hires and supervises student employees.
Salary Grade 5
Responsibilities
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at [email protected].
Benefits
We offer a competitive, comprehensive benefits package:
- Generous paid time off
- Paid holidays (up to 14 days)
- Medical, dental, and vision insurance
- Generous parental, caregiver, and medical leave benefits
- Competitive retirement plans
- Tuition Remission and Tuition Exchange Program
- Great employee discounts
- Complimentary general admission to participating cultural institutions
Responsible for lifecycle management of equipment resources on campus, including receipt, processing and de-accession. Oversees events coordination and space reservations in various spaces on campus, primarily the Ballroom. Supports the Assistant Director of Operations & Administration with administration and operational functions. Hires and supervises student employees.
Salary Grade 5
Responsibilities
- Inventory Processing - Manages processing of new equipment for various departments on campus. Works with student employees to process and prepare resources for use. Enters new equipment into inventory databases and maintains records. Ensures accurate and timely distribution of resources.
- Equipment Maintenance & Repair – Works closely with the Associate Director of Systems Integration, AV Tech Staff and Media Center Managers to process equipment for repair. Interfaces with repair companies on shipping/receiving, billing and payment. Tracks progress and provides status updates to requisite staff.
- Inventory Management & Auditing – Manages IRFM’s portfolio of inventory assets across campus. Conducts annual inventory of all assets tracked by IRFM. Assembles, trains and oversees a team of student employees to assist with this process. Maintains and updates resource records.
- Event Management - Assists the Assistant Director of Operations & Administration in supporting internal and external events in the Ballroom. Oversees and coordinates services such as furniture setup, housekeeping needs, security needs, etc. Helps coordinate events such as the annual student holiday party and Contractor Appreciation.
- Space Reservations – Coordinates space reservations via EMS for internal clients. Reviews and approves space requests for SAIC community needs.
- Administrative and Facilities Operations – Responsible for the setup and operation of the IRFM phone line, text message system and email communications. Provides a high level of customer service. Responds to campus needs and coordinates requests for services. Responsible for PTO reporting, maintaining up to date staff contact lists. Manages cellphones and radios for IRFM, housekeeping, Security and Engineering.
- Student Employee Supervision – Provides leadership to Student Employees in the area of inventory and equipment processing, and occasionally the IRFM office assistants. Responsible for hiring, assigning/directing work, evaluating performance and managing job duties and expectations.
- Bachelor’s degree or equivalent professional experience
- Excellent attention to detail, problem solving and data gathering skills.
- Administrative software knowledge including Excel, Word, and scheduling software.
The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at [email protected].
